EXPLAIN HOW THE PROCESSESS USED BY OWN WORK SETTING OR SERVICE COMPLY WITH LEGISLATION THAT COVERS DATA PROTECTION, INFORMATION HANDLING AND SHARING.
At my current work setting all information collected and held in relation to the pupils who are in attendance is kept safe and secure by using passwords on the computer and it can only be accessed by those who are in charge of it. The school only collects information that is used for a specific purpose, i.e. the children’s address and parent/carer contact information. The school ensures the information they require is relevant and accurate. The school ensures the information is kept up to date, by sending letters out to parent/carers to remind them to update information since the last academic year and also in newsletters they remind parent/carer’s they must notify the school in any changes, i.e. change of address or telephone number etc. the information is kept for as long as the child is in attendance at the school and after which they will delete the files containing the personal data and shred and paper documents. The information is available to the pupils should they wish to view it. Some of the children at my current work setting are on the child protection register and this information is only available to the designated safeguarding officer. If the safeguarding officer has been notified of some child protection issues in relation to any child then they must disclose it to the child’s teacher in confidence to ensure the information shared is in the strictest confidence. The information the safeguarding officer holds must also be kept secure at all times and it is imperative that the information stored does not become public knowledge. The data collected must at all times be kept on the premises to ensure it does not become public knowledge. If the information needs to be shared with external agencies then it must be done appropriately and by using their discretion at all times. Schools...
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