Unit three: Principles of managing information and producing documents
You should use this file to complete your Assessment.
• The first thing you need to do is save a copy of this document, either onto your computer or a disk • Then work through your Assessment, remembering to save your work regularly • When you’ve finished, print out a copy to keep for reference • Then, go to www.vision2learn.com and send your completed Assessment to your tutor via your My Study area – make sure it is clearly marked with your name, the course title and the Unit and Assessment number.
Please note that this Assessment document has 5 pages and is made up of 4 Sections.
Name: Simeon Campbell
Section 1 – Understand the purpose of information technology in a business environment
1. In relation to your current business environment (or one that you are familiar with), identify at least two different types of information technology that may be used when completing work tasks.
When completing business tasks, the main types of information technology that I use are Microsoft office word, to draw up memos and reports I also use Microsoft Office Word on a daily basis to do my assessments and type my novel that I’m currently working on. Another type of information technology I also use on a daily basis is Vision2Learn learner portal. As my college is 3hours away from where i live, its easier to study at home and communicate with my tutor. The easy links allows me to upload and send my assessments to her without delay and confusion of not receiving it. It also has a email feature which is linked directly to her, so we can update each other on my progress and if I need extra help and support on a question.
2. What are the benefits to businesses (and others) of using information technology for doing work tasks?
The benefits to businesses using information technology for doing work tasks is that it makes work time more efficient. For example sending and receiving emails, minimises the time of sending a letter unless it is important. Managers are able to send out information about meetings and up-coming events in one go rather than individually. Work that is typed up can be corrected quickly and effectively, businesses are also able to create and update databases without re-doing it from scratch as it can be saved in multiple places.
Section 2 – Understand how to manage electronic and paper-based information
1. Explain the purpose of agreeing objectives and deadlines when researching information.
If possible, refer to specific examples from research tasks you have worked on to support your answer.
Why is it important that you know what you are required to research and having a date to have the research completed by?
It’s important and vital to have a purpose of agreeing objectives and deadlines, as this will outline exactly what you need to do, you will also be able to produce the relevant information required for the task you have been given. Having a deadline enables you to complete a task quickly and efficiently giving you time to look over and check mistakes for grammar and punctuation. If we didn’t have deadlines and objectives, I wouldn’t know what I am doing and giving information that is not relevant for the question. I would also have a million uncompleted tasks that would be sitting down catching dust if I didn’t have a deadline for my coursework or projects.
2. Identify the different ways of researching, organising and reporting information.
The different ways of researching information is by using search engines. The most popular search engine I use is Google; there are also other search engines such as Yahoo and Bing. You could also use your local library to collect researchable information. Magazines and reference sites also play a suitable role for gathering information.
The way I organise information is by bookmarking key points and...
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